[ ] Create a new private Signal group for that edition
[ ] Invite participants
[ ] Create invitation letters for visas/academic reimbursements
[ ] Establish the number of new participants for swag
[ ] Order apples, pears and jam from [Obst vom Tuellinger](http://www.obst-vom-tuellinger.de/) at least 2 weeks in advance
[ ] [Plan meals](./meals.html), including recipes and quantity required per participant
[ ] Reserve kitchenware and other supplies from [object library](https://leihbaraobjets.ch/fr/)
[ ] Retrieve apples, pears and jam from [Obst vom Tuellinger](http://www.obst-vom-tuellinger.de/) at [Marktplatz](https://maps.app.goo.gl/MoHmQRWpqq4ijBaB6) on the day of the event.
[ ] Retrieve and bring back kitchenware and supplies from [object library](https://leihbaraobjets.ch/fr/)
[ ] Run groceries errands before and during event
[ ] Review the format of talks, based on last year's feedback
[ ] Identify the session categories
[ ] Identify the number of slots available for prepared talks/lectures
[ ] Contact participants to offer slots
[ ] Update the website as slots are filled
[ ] Establish the registration fees
[ ] Ensure a bank account is available for payments by bank transfer
[ ] Ensure all participants have paid their registration fees before/during the event
[ ] Make a budget
[ ] Collect receipts of expenses made
[ ] Establish financial statements after the event
[ ] Fill for reimbursement
[ ] Contact Stitch Bienne to establish availabilities (December)
[ ] Order aprons for new participants (Current supplier on [Galaxus](https://www.galaxus.ch/fr/s14/product/westford-mill-tablier-en-coton-adulte-taille-unique-tablier-22568003?supplier=6238584))
[ ] Deliver aprons to Stitch Bienne
[ ] Badges/Patches
[ ] Design
[ ] Vote on amounts required
[ ] Send to [Stitch Bienne](https://stitchbienne.ch/fr/home) for fabrication, at least 2 weeks before the event
[ ] Bring a portable iron for applying patches to aprons during the event
[ ] Remind participants of upcoming chores at every meal
- Cleaning disches and kitchen after the meal
- Chopping vegetables for the next meal
[ ] Find and Bring cleaning supplies
- Broom
- Mop
- Soap
[ ] Reserve external camera + tripod
[ ] Record talks/lectures (Talks are recorded using the local record function of Zoom)
[ ] Upload talks/lectures to Archive.org during/after the event (ex: https://archive.org/details/p2p-basel-2024)